Patient letters, off your desk in 20 minutes
Provider departures, location moves, practice changes, breach notices, reminders, and announcements. Upload the list, approve a proof, and every letter mails within 2 business days, with a record of each send.
Every practice has letter weeks. A physician leaves and a thousand patients need notice. The office moves. A vendor incident triggers a breach notification with a federal deadline attached. Flu clinic season arrives. Each one lands on someone's desk as a mail-merge, print, stuff, stamp scramble, done between phone calls.
PatientLetterHub turns each of those into an order. Upload your patient list and letter content, approve an exact proof online, and we print and mail within 2 business days of approval. NCOA address correction is available so letters reach patients who have moved. Every piece is documented.
What practices send
Provider departure letters.
A continuity-of-care obligation with a deadline set by your state board and your bylaws. Get the whole panel notified in one order.
Location moves and practice changes.
New address, new hours, new phone, merged practices, new ownership. Every active patient, one pass.
HIPAA breach notification letters.
Federal law requires written notice by first-class mail, in plain language, no later than 60 days after discovery. We mail it correctly, on time, with proof of the send.
Recall and follow-up reminders.
Bring patients back for the care they are due.
Health event announcements.
Flu clinics, screening days, new services.
General patient information.
Policy updates, insurance changes, anything the whole panel needs to know.
Handling a departing physician right now? See how we mail physician departure letters.
The part nobody thinks about until it matters
Patient notification disputes rarely turn on whether a letter was written. They turn on whether you can prove it was mailed, and when. Every PatientLetterHub mailing produces a time-stamped record per piece. For departures and breach notices especially, that record is the difference between an answer and an argument.
Letters mailed within 2 business days of approved submission.